Discover Your Next Adventure

1. Agreement to Terms

By accessing and using Essential Travel Essence services, you agree to be bound by these Terms of Service and all applicable laws and regulations.

2. Travel Services

Essential Travel Essence provides travel planning, booking, and concierge services. We act as intermediaries between clients and service providers including airlines, hotels, and local tour operators.

3. Booking and Payment Terms

All bookings require a deposit and are subject to availability. Full payment is typically required 60 days before departure. Cancellation policies vary by service provider and will be clearly communicated.

4. Client Responsibilities

Clients are responsible for having valid passports, visas, and required vaccinations. Travel insurance is strongly recommended but not mandatory unless specified.

5. Limitation of Liability

Essential Travel Essence liability is limited to the amount paid for services. We are not responsible for delays, cancellations, or changes made by third-party service providers.

6. Force Majeure

We are not liable for disruptions caused by events beyond our control including natural disasters, political unrest, or pandemic-related restrictions.

7. Dispute Resolution

Disputes will be resolved through binding arbitration in New York State under American Arbitration Association rules.

Last Updated: December 2024

1. Information We Collect

We collect personal information necessary to provide travel services including names, contact information, passport details, dietary restrictions, and travel preferences.

2. How We Use Your Information

Your information is used to plan, book, and manage your travel arrangements. We may also use it to improve our services and communicate about future offerings with your consent.

3. Information Sharing

We share information with travel service providers (airlines, hotels, tour operators) as necessary to fulfill your bookings. We never sell personal information to third parties.

4. Data Security

We implement industry-standard security measures to protect your personal information including encryption, secure servers, and access controls.

5. Your Rights

You have the right to access, correct, delete, or restrict processing of your personal data. Contact us to exercise these rights.

6. Cookies and Tracking

We use cookies to improve website functionality and user experience. You can control cookie preferences through your browser settings.

7. International Transfers

Your data may be transferred internationally as required for travel services. We ensure appropriate safeguards are in place.

8. Contact Information

For privacy-related inquiries, contact us at [email protected] or +1 (212) 555-7892.

Last Updated: December 2024

1. What Are Cookies

Cookies are small text files stored on your device when you visit our website. They help us provide a better user experience and analyze website performance.

2. Types of Cookies We Use

Essential Cookies: Required for website functionality including security and form submissions.

Analytics Cookies: Help us understand how visitors use our website to improve user experience.

Marketing Cookies: Used to provide personalized content and advertisements based on your interests.

3. Cookie Management

You can control cookie preferences through our consent banner or browser settings. Disabling certain cookies may affect website functionality.

4. Third-Party Cookies

Some cookies are set by third-party services we use for analytics and marketing. These are subject to the respective third-party privacy policies.

5. Cookie Retention

Session cookies expire when you close your browser. Persistent cookies remain on your device for specified periods or until manually deleted.

6. Updates to Cookie Policy

We may update this policy periodically. Changes will be communicated through our website and consent mechanisms.

Last Updated: December 2024

1. Copyright Protection

Essential Travel Essence respects intellectual property rights and expects users to do the same. We respond to valid DMCA takedown notices in accordance with U.S. copyright law.

2. Reporting Copyright Infringement

If you believe your copyrighted work has been infringed, please provide the following information:

• Description of the copyrighted work claimed to be infringed
• Location of the infringing material on our website
• Your contact information including name, address, and email
• Statement of good faith belief that use is not authorized
• Statement that the notification is accurate and you are authorized to act
• Physical or electronic signature

3. DMCA Agent Contact

Send DMCA notices to:
DMCA Agent
Essential Travel Essence
425 Park Avenue, Suite 2800
New York, NY 10022, USA
Email: [email protected]

4. Counter-Notification

If you believe material was wrongly removed, you may submit a counter-notification with similar requirements including your contact information and statement under penalty of perjury.

5. Repeat Infringers

We maintain a policy of terminating service to users who are found to be repeat infringers of copyright.

Last Updated: December 2024

1. Legal Basis for Processing

We process personal data based on:

• Contract performance for travel services
• Legitimate interests for business operations
• Consent for marketing communications
• Legal obligations for regulatory compliance

2. Your GDPR Rights

Right to Access: Request copies of your personal data

Right to Rectification: Correct inaccurate personal data

Right to Erasure: Request deletion of personal data

Right to Restrict Processing: Limit how we use your data

Right to Data Portability: Receive data in a structured format

Right to Object: Object to processing based on legitimate interests

3. Data Protection Officer

Contact our Data Protection Officer at [email protected] for privacy-related inquiries and to exercise your rights.

4. Data Retention

We retain personal data only as long as necessary for the purposes collected, typically 7 years for travel records or as required by law.

5. International Transfers

Data transfers outside the EU are protected by appropriate safeguards including adequacy decisions and standard contractual clauses.

6. Supervisory Authority

You have the right to lodge complaints with your local data protection authority if you believe we have violated GDPR requirements.

7. Consent Withdrawal

Where processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of prior processing.

Last Updated: December 2024